Task management and effectively planning your day

When I sat down last night to go over today’s tasks and saw how many I would have to forward from yesterday, I was wondering how many I would be transferring to Wednesday. I was pulling the kiddies in the wagon on Saturday and didn’t realize that their movements in the wagon were wreaking havoc on my upper back. I’ve spent the better part of two days with a heating pad on my back, not doing scheduled tasks.

Looking at my schedule and wondering how to fit in tasks where there is no time had me re-evaluating my planning needs. I came up with six things I thought would be helpful to myself and others. I hope these will aid you in assessing your own planning habits. 

1. Write everything down. Become a lister. It’s easy. Just pick up a pen and piece of paper and begin writing. I guarantee that you will not remember everything you need to do and you will waste valuable productive time trying to remember that one thing you really need to accomplish.

2. Purge your mind before bed. Take just a few minutes to check tomorrow’s schedule and write down anything rolling around in your head that you may need to do. You will sleep better.

3. Too many tasks. Pick out your top 3 tasks and concentrate on those. Then, delegate those that can be delegated. Any tasks that can be deleted, delete. There are always tasks that we think need to get done, but in truth, they do not. Prioritize.

4. No white space. Have you scheduled in every minute of the day? I’ve done this – way more than I am willing to admit to. It always happens when my tasks aren’t done due to an injury (like this week). I’ve even forgotten to leave time to get from one place to the next. Leave white space; pockets of time. If a task takes less time than anticipated, enjoy a break or get started on the next task on your list.

5. Do not repeat the past. If you run out of time on projects, learn from the past – schedule extra time. If you are always running late to meetings, learn from the past – allow extra time. You know where you over schedule and overextend yourself. Assess and learn from the past. What is that saying about those who repeat the past?…

6. No planning routine. Do you take the time to plan? Do you take the time to look at your planner each evening so that you know what tomorrow holds in store? Set up a planning routine. It could be at the end of the day or right before bed. Just set up a time that works for you and plan out your day or week.

I use a planner with a timeline which allows me to schedule in meetings and appointments, or tasks and lists.

I hope you found some of this information helpful and will incorporate it into your life. Do you have a scheduled planning time?


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